1. CONDITIONS OF MEMBERSHIP

Serpentine Jarrahdale Adult Riders Club Inc (SJKARC), Shire of Serpentine Jarrahdale, ARCA, PCAWA or Equestrian Australia DOES NOT accept any liability for any accidents, loss, damage, injury or illness to horses, riders, spectators or any other person whatsoever.

All members of SJKARC agree to the following:

A waitlist will generally applyto new members, membership numbers are capped and subject to approval.

In addition to regular rallies, we will be holding 1-2 Events over the 2025 period.

In the event of a fall or incident; it is the decision of the First Aider, and NOT the injured person, as to whether or not an ambulance is required. All riders/visitors who are injured will be transported via ambulance to an emergency department, as per the EA WA policy. In the event of an ambulance being required, the cost of the ambulance will be borne by the injured party, and NOT by Serpentine Jarrahdale Adult Riders Club, Shire of Serpentine Jarrahdale or any other party involved in the incident. This is a condition of membership, and is not negotiable. It is recommended all members have either private health insurance with ambulance cover, or separate ambulance cover.

2. MISSION STATEMENT

Our mission is to provide a safe environment for the facilitation of learning and improving the equitation skills of both members and their horses. We aim to provide a high standard of instruction in a variety of disciplines for a variety of riding levels. We also aspire to build commitment and loyalty to the club through promoting social interaction within our group of supportive, happy and positive members in a fun, caring environment.

3. AIMS

a) Teach a sense of responsibility and discipline

b) Encourage members to make a commitment to club, themselves and their riding enjoyment

c) Teach knowledge of horse care and horsemanship

d) Provide a high standard of instruction in riding skills so that each member can develop to their full potential in a variety of riding disciplines

e) Provide the opportunity to learn pride in presentation of horse and rider

f) Promote social interaction and provide a facility and atmosphere within the club to achieve the above

g) Ensure we have fun while learning

4. SJKARC RIDING RULES

a) In order to organise instructors and groups for rallies, members are asked to give 7 days’ notice to the rally organiser as to if you are attending or not. In your reply to the attendance email you will need to indicate your top 3 preferred lessons and level of riding for each (the choices will be indicated. You will will be allocated 2 lessons from your 3 choices, this may include things like Flatwork, Show Jump, X Country, Working Equitation, In hand, depending on what is able to be arranged that month). If we do not have sufficient numbers to fill one class, we cannot run that choice at that rally. Please be aware requests for a particular instructor is not acceptable, we spend a lot of time sourcing appropriately qualified and ARCA friendly instructors, if they want a particular instructor then a private lesson in their own time is more appropriate. On the day of the rally the Rally/Instructor Co-Ordinator will announce the instructors for that day, indicate your riding times and your helper duty, this will not be made available prior to the morning of the rally. Failure to advise the organiser of your attendance may result in your place being filled by a waiting list/guest member so that instructors’ fees are met. Rally refunds or credits are only given with a Vet's or Doctor's Certificate.

b) Due to increasing insurance liability claims, SJKARC is covered for Public Liability insurance by the club’s insurance provided by Marsh. As no personal accident insurance is provided under this cover it is recommended that all members join Equestrian Western Australia (EWA) or PCAWA as an open rider Category 1. EA is now offering “Adult Riders” membership, which is cheaper than Participant and Official, and still provides 24/7 accident cover. Find the 2021 online application forms here: 2021 EWA Membership Form_2.pdf (equestrian.org.au) or Http://www.pcawa.com/open_riders . This is factual information and not specific to an individual. Please read all information and decide which insurance option is right for you.

c) The insurance brokers require that all persons on horseback wear a recognised safety helmet (New rules apply 1st July 2019). Failure to wear an approved helmet may result in insurance being rendered void in the event of an accident or injury, wherever it may occur. You can have your helmets approved and tagged by Horseland Kelmscott, HB Horsewear, Kim LIndsay among others. Riders are not permitted on a horse at rallies without an EA approved and tagged helmet on their head.

d) Please arrive at each rally by 8.15am regardless of what time you are riding. Please check in at the clubroom to find your rostered helper job and classes for the day. Generally, if you are riding in the 10am session you will be rostered to set up the jumping or dressage arenas, or another job as might be required. If you are riding in the 9am session, you’ll be rostered to pack up at the end of the meeting (1pm). All members must be saddled up and ready to ride by the start of their session. ALL riders are expected to remain on the grounds for the duration of the rally. Please arrange with the committee prior to the rally if you need to leave the grounds for any reason. This is for insurance purposes, and our clubs Duty of Care. The rally Set up, pack away and Helper Duties are not interchangeable.

e) Please pay your rally fees by the Sunday prior to the rally. Failure to pay before the rally day could result in your place being given to a guest rider. No cash payments are allowed on the day.

f) Horses that kick should have a red ribbon in their tail, but all members should keep a proper distance from other horses in group lessons and when moving around the grounds.

g) Horse/ponies should only be tied to a float that is attached to a towing vehicle. Bring enough feed or hay for your horse throughout the rally. Water is available at the grounds.

h) Please clean up all manure and hay and take it with you at the end of the rally. No manure is to be scattered around the grounds. This is a council rule, and we may lose the use of the grounds if we break it.

i) No dogs are allowed in the arenas at organised club meetings or events. If you do require a dog to come with you, this is to be organised with the committee prior to the rally/event, at all times they must remain on a leash, their behaviour must not pose a risk and all manure must be collected and taken with you.

j) If you wish to bring a stallion to a rally or event, please discuss this with the committee prior to the day. Green discs must be worn.

k) Please keep the grounds tidy and place all rubbish in the bins provided.

l) The success of our club and the benefits obtained by all members will be assured by your willingness to help in any club activities, membership renewal will be assessed accordingly in consideration of membership numbers being capped.

5. 2025 SEASON FEES

Club Fees $160

This includes use of SJKARC grounds, facilities and equipment as well as membership of ARCA (Adult Riding Clubs Association of WA), tea, coffee and milo. You will be required to bring a snack for Morning Tea a couple of times a year.

Rally Fee $50

This is paid by EFT due on the Monday before the rally and covers instructors’ fees. Generally there are two x 1-hour lessons at each rally.

Casual Visitor Fee $70

Limit of 3 visits per year and visitors must have personal accident insurance, provide their membership number, and sign the club waiver before riding. Equestrian Australia (EA) or Pony Club (PCAWA) insurance is strongly recommended. Casual visitors should phone or email the rally organiser if they wish to attend a rally and this is subject to there being available space. Members get priority for lessons.

Social Member Fee Free This includes attending the rallies unmounted, plus any social functions.

6. PAYMENT INSTRUCTIONS

PLEASE PAY MEMBERSHIP AND RALLY FEES VIA THIS WEBSITE

If any payments are required and cannot be made via this site then arou account details as follows: Serpentine Jarrahdale Adult Riders Club Inc. Please ensure you state your full name in the comment section.

BSB: 633 000

Account No: 124 397 571

7. IF YOU ARE USING PRINTED FORMS PLEASE EMAIL YOUR FORMS TO : info@sjkarc.com

Membership payment is due by the club’s Joining Day on Saturday 18th January 2025. Members who have not paid their membership by the Joining Day will not be eligible to ride until the March Rally (missing out on the February rally) or until their Membership Fees are paid in full.

8. RALLIES – PLEASE MARK IN YOUR DIARY

Rallies will be held at Serpentine Jarrahdale Adult Riders Club Inc, Karnup Road, Serpentine

2025 Rally dates:

18th Jan – Joining Day

15th Feb

15th Mar

19th Apr

17th May

21st Jun

19th Jul

16th Aug

20th Sept

18th Oct

15th Nov – Xmas Rally and AGM

9. SJKARC EVENTS:

Saturday 1st November 2025 – Eventing in the SJKARC. All members are required to help at this event

10. KARC 2024 COMMITTEE

President - Tina Larcombe Day

Vice President - Kerry-Ella McAullay

Secretary - Bernie Stanham

Treasurer - Carole Indriolo

Rally & Instructor Co-Ord - Tina Larcombe Day

Website Co-Ord - Amie Gadeke

Social Media Co-Ord - Amie Gadeke

Membership Officer - Tina Larcombe-Day

Event Co-Ord - Stephanie Owen & Tina Larcombe Day

Equipment Officer - Stephanie Owen

Event Committee - Stephanie Owen, Tina Larcombe Day, Belinda Moreton

Sponsorship Officer - Cara Rickman

Grant Officer - Carole Indriolo

Uniform Officer - Carole Indriolo

Welcoming Committee - Amie Gadeke, Casey Emmett & Lindsey Wiseman

Morning Teal Co-Ord - Rebecca Richardson

First Aid Officer - Wendy Andrews & Wendy Muir

First Aid Kit Organiser - Wendy Muir

ARCA Reps - Karen Nelson

Serpentine Grounds Rep - Tina Larcombe-Day

Working Equitation Reps - Liz Rutherford

Christmas party - Rebecca Richardson, Sharon Hill, Renee Carpenter

General Commitee - Amanda Davey, Belinda Moreton, Renee Carpenter, Sharon Hill

Membership Type

NOTE: SJKARC is covered for Public Liability. No personal accident insurance is provided under this cover and it is recommended that you join Equestrian Western Australia or Pony Club of WA, or similar etc especially if you wish to compete. It is not a requirement of the club for you to have private insurance, however it is strongly advised that you do so particular as stated above regarding ambulance cover

Medical Information

Please note: In the event of an accident, the decision about whether or not to call an ambulance is made by the club’s attending medical officer, and NOT by the injured member. This is a compulsory clause when joining the club, please see membership  rules

Emergency Contact

Photo Waiver

Uniform Request - Please see the merchandise link in this website

Club colours are Maroon and White, you are required to wear your club polo shirt at all rallies (the old KARC uniform can be worn at rallies) however the SJKARC uniform, as stated above, must be worn at all events you attend.

Please order the club uniform on our website at www.sjkarc.com/shop

Waiver

EQUESTRIAN WESTERN AUSTRALIA INC, (“EWA”) AND SERPENTINE JARRAHDALE ADULT RIDERS CLUB INC (“SJKARC”)

SERPENTINE JARRAHDALE ADULT RIDERS CLUB INC (“SJKARC”) and EQUESTRIAN WESTERN AUSTRALIA INC (“EWA”) RISK WARNING, RELEASE AND WAIVER OF LIABILITY

Used with permission by Equestrian Western Australia Inc ("EWA" ) Serpentine Jarrahdale Adult Riders Club Inc (“SJKARC”), for SJKARC rallies, events, coaches, members, and guests.

ACKNOWLEDGEMENTS

1. I acknowledge and agree that:

a. taking part in horse sports is a dangerous activity and serious INJURY or DEATH may result from participating in horse-related competitions or activities;

b. horses may act in a sudden and unpredictable manner, and EWA and SJKARC does not make any representations or warranties as to how a horse may act; and

c. I participate in any event held or managed by EWA and SJKARC, or coaching services provided by EWA or SJKARC or a member coach of EWA (Activities), at my OWN RISK.

2. I have read, understood, and agree to abide by this Waiver and Release of Liability, all and any rules, regulations, policies, and codes (including the Code of Conduct) of EWA, and any organiser or manager of Activities, as may be in force from time to time, and acknowledge and agree that:

a. EWA’s publication of any amended rules, regulations, policies and codes shall be deemed to be sufficient notice to me of the current rules, regulations, policies and codes of EWA; and

b. any misconduct (as determined by EWA or the relevant Activities organiser, in their sole discretion) or refusal by me to follow any direction of EWA or an Activities organiser, may result in my immediate disqualification from the Activities and the forfeiting of all fees paid in relation to those activities.

RELEASE AND WAIVER

3. To the maximum extent permitted by law:

a. I waive all legal and equitable rights of action against EWA and SJKARC, including its officials, volunteers, medical personnel, members, employees, sponsors, promoters, advertisers, owners and lessees of premises on which Activities are held, underwriters, consultants and coaches (Associates), in regard to any claim arising from Activities, whatsoever or howsoever arising; and

b. I fully release and hold harmless EWA and SJKARC and each of its Associates for all and any loss, damages, injury, claim or death whatsoever or howsoever arising out of or in relation to the Activities.

4. I represent and warrant that:

a. in the event I feel unsafe or unwell in any way, I will immediately advise EWA and SJKARC and the relevant Associates and will immediately cease to participate in the Activities;

b. I assume full responsibility and liability for any risk of bodily injury, death or property damage arising from participating in the Activities, whatsoever or howsoever arising,

c. if I have any queries about this Waiver and Release of Liability, I have discussed those queries with EWA or SJKARC, or otherwise sought my own legal advice and satisfied myself as to those queries,

d. I understand that my signature to this document constitutes a complete and unconditional release of EWA and its Associates and SJKARC from all liability to the maximum extent allowed by law in the event of me and/or the minor(s) or children under my care, suffering injury or death, or any of my property (including horses) suffering damage, injury or death; and

e. I have explained the contents of this Waiver and Release of Liability to the minor(s) or children under my care, who have in turn confirmed to me their understanding of the terms and effect of this Waiver and Release of Liability.